Receipts and payments for 2016 Conference

Receipts
Invoices issued
By bank transfer 1295
Cheques banked 1410 +
Payment from Eventbrite * 1412.56
£4,117.56 £4,117.56
Payments
RHS
Refreshments for 85 delegates 1360
Speakers
Chris Holland 750
Corrine White 33
Admin
Simon Perry 50
Miscellaneous 52.95
£2,245.95 £2,245.95
Balance for Conference £1,871.61

Essex LOTC Providers – Receipts and Payments Statement – for the year ending 5th April 2017

2016-2017 2015-2016
Receipts
Conference delegates £4,042.56 £3,624.63
Gift for Ellie £42.98
£4,042.56 £3,667.61
Payments
Conference
Venue/ catering £1,360.00 £2,016.00
Speakers £783.00
Expenses £102.95 £242.40
Payment returned £60.00
Bank charges
Withdrawn cheque £6.00
Website
Website design £500.00
Annual maintenance £180.00 £125.00
Hosting and Domain £299.96
CPD
Outdoor art
Miscellaneous
Postage £1.94
Gift for Ellie £52.98
Committee £32.75
£3,258.66 £2,504.32
(Loss)/profit for the year £783.90 £1,163.29
Brought forward £2,371.43 £1,208.14
Carried forward £3,155.33 £2,371.43
Cash at Bank and in Hand
Bank £3,129.35 £2,345.63
Cash £25.98 £25.80
£3,155.33 £2,371.43

Essex LoTC Providers AGM and Meeting

Wednesday 10th May 2017 10am – 11am

Lee Valley

Chair:           Norberto Fusi (Essex Outdoors)

Minutes:       Louise Flavell (Country Parks)

Attendees:    Simon Perry, Michelle Mandry (Daws Hall), Karen Wheeler (Lee Valley), Helen Hampton (Country Parks), Helen Robertson (FSC), Neil Phillips (Wat Tyler), Michelle Savage (Tilbury Fort), Terry Halls (Essex Outdoors), Sarah White, Jenna Cains (Wilderness Foundation), Stephen Andrews (Wat Tyler), Alastair Macrae (Wat Tyler)

 

  1. Apologies

Jo Phillips, Jill Baker (RHS), Laura Harvey (EWT), Sian Ansell (ECC TLC), Kirsty Groves (EWT), Valina Bowman-Burns (ECC Records Office), Anna Rule (EWT), Lucy Willis (EWT), Louisa Arnold (Darlinghurst School),

 

  1. Acceptance of last year’s AGM Minutes

All accepted.

 

  1. AGM – Overview of year

NF gave an overview of the year to date:

  • ELFS name has now changed to ELOTC providers.
  • A new ELoTC website has been launched. All providers should check their own member information.  essex-lotc-providers.org.uk
  • A successful conference took place at Cressing in September 2017. Next year will be at Wilderness Foundation 2018.
  • Meetings are now set in advance with training included.

 

 

 

  1. Finances

The main income for the group each year comes from the conference.

The current balance is £3,155.15.  Statement is attached.

There is an additional £75 cheque to cash in which will now go into 2017/18 accounts

Finance statement was agreed by all.

Proposer: Karen Wheeler

Seconder: Sarah White

Bank account is still with the Co-op and is still in the name of ELFS.  Current signatories are Simon, Norberto and Ellie.

All agreed that decisions could be made by the committee to decide which bank to go with and signatories need to be confirmed.

 

  1. Committee Changes

Current Committee Members are:

Chair  – Norberto Fusi

Secretary – Louise Flavell

Treasurer – Simon Perry

 

Norberto and Simon are stepping down from their position and the group thanked them both for their hard work.

 

Chair

It was proposed that Karen Wheeler take the position of Chair.

Proposer: Helen Robertson

Seconder: Louise Flavell

 

Treasurer:

It was proposed that Michelle Mandry take the position of Treasurer.   However, it was agreed that an external person would take on the administration of the conference.

Proposer: Simon Perry

Seconder:  Helen Robertson

 

Secretary:

It was proposed that Louise Flavell stays in the position of Secretary.

Proposer:  Helen Robertson

Seconder: Michelle Mandray

 

Committee Members

  • Laura Harvey – stepped down
  • Carolyn Mallot – stepped down
  • Michelle Mandry – now treasurer

It was proposed that the following join the committee:

  • Jill Baker
  • Jenna Cains
  • Terry Halls

Proposed: Helen Robertson

Seconder: Michelle Mandry

 

These posts will now stand for two years – until 2019 AGM.

 

  1. Plans for 2017.

 

  1. Conference 21st September 2016 at Wilderness Foundation

Current bookings stand at: 3 schools (4 people).    Please could all members promote and market.  Flyer is attached.

If any other organisation would like to book a workshops, they should contact Louise Flavell asap.  Workshops to date booked include:

  1. Wilderness Foundation – Field to Fork
  2. Hyde Hall – Environmental Art
  3. Country Parks – Fires/Cooking
  4. Daws Hall – Forces of Nature?
  5. Lee Valley – ‘What lurks beneath? – identifying and classifying freshwater invertebrates’
  6. EWT – Forest School (am only)
  7. EWT – Literacy Outdoors (am only)
  8. Coalhouse Fort – tbc
  9. Essex Outdoors – Bushcraft and whittling
  10. FSC – GIS
  11. TLC – tbc
  12. Wat Tyler – Teachers Top Ten

 

  1. Next Meeting

Next meeting date to be confirmed.

 

  1. Any Other Business

Helen Robertson is on the committee of LEAF, which is now a registered charity.  It has been agreed to employ someone to administer this group.  This person will be in contact with ELoTC in the future.

  1. Training

A great training session was held following the AGM on Plant identification.  Thank you Karen for hosting this session.

ELOtCP 2016 Conference Receipts and Payments

Receipts and payments for 2016 Conference    
Cressing Temple      
           
Receipts           
Invoices issued        
  By bank transfer 1295    
  Cheques banked 1410 +  
  Payment from Eventbrite * 1412.56    
      £4,117.56 £4,117.56  
Payments          
RHS          
  Refreshments for 85 delegates 1360    
Speakers          
  Chris Holland 750    
  Corrine White 33    
Admin          
  Simon Perry 50    
  Miscellaneous 52.95    
      £2,245.95 £2,245.95  
           
  Balance for Conference   £1,871.61

 

Note that the income from Eventbrite is the net amount. They took 22 sales on line by credit card. We are charged a fee plus a processing fee and tax for each card transaction and a fee and tax for those bookings for which we had to invoice ourselves (34 transactions). A total of £241.20 is therefore kept by Eventbrite. The net figure here shows the amount taken on cards minus this fee. I haven’t shown this detail in the breakdown above as the gross amount was never in our account. This means we took an average of £70.77 for each booking out of the listed £75 fee.

In addition we invoiced two schools who booked after Eventbrite bookings closed and 4 members of LOTC directly meaning that a further £190 (included above) is fee free.

+The final invoice was not paid until March 2017 and only banked in April, so £75 from the 2016 conference will appear in the accounts for 2017-2018

ELOtCP 2016-2017 final accounts

 

    Essex LOTC Providers      
      Receipts and Payments Statement      
      for the year ending 5th April 2017      
             
      2016-2017   2015-2016  
Receipts          
Conference delegates £4,042.56   £3,624.63  
Gift for Ellie       £42.98  
      £4,042.56   £3,667.61  
Payments          
Conference          
  Venue/ catering £1,360.00   £2,016.00  
  Speakers   £783.00      
  Expenses   £102.95   £242.40  
  Payment returned     £60.00  
Bank charges          
  Withdrawn cheque     £6.00  
Website          
  Website design £500.00      
  Annual maintenance £180.00   £125.00  
  Hosting and Domain £299.96      
CPD            
  Outdoor art          
Miscellaneous          
  Postage       £1.94  
  Gift for Ellie       £52.98  
  Committee   £32.75      
      £3,258.66   £2,504.32  
             
(Loss)/profit for the year £783.90   £1,163.29  
             
Brought forward   £2,371.43   £1,208.14  
             
Carried forward   £3,155.33   £2,371.43  
             
Cash at Bank and in Hand      
  Bank   £3,129.35   £2,345.63  
  Cash   £25.98   £25.80  
      £3,155.33   £2,371.43